What you need to register your rental property on the landlord database

Written by GenZAgents, reviewed 28 October 2026. Sources below.

To register, you need your own details once, then for each property: the address and type of dwelling, the tenancy and rent, and three documents. The documents are the gas safety record, the EICR and the EPC, uploaded within 28 days of making the entry (in the draft regulations, regulation 6(2), and reported by the NRLA; not yet in official guidance). You start the entry yourself, normally with a GOV.UK One Login; the official guidance says offline registration routes and a contact centre will be available for landlords who need them.

The lists below follow the official guidance on what the service asks.

About you

If you register as an individual: your name, date of birth, residential address, telephone number and email address.

If you register as an organisation: its name and type of legal entity; an address (not a PO Box), telephone number and email; details of the person making the entry; a nominated contact; and its Companies House or charity number. Without one of those numbers, you give details of the directors, trustees, partners or members. A trust also gives the lead trustee's details.

If you register for a landlord in a legal capacity, for example under a power of attorney or as a personal representative, deputy, guardian, receiver, liquidator, administrator or mortgagee, you also need a certified or sealed copy of your authority.

About each property

the address of the dwelling;
the ownership type and the dwelling type;
the number of bedrooms;
whether it is let at the moment;
the name and email of any freeholder, superior landlord or property manager.

The tenancy and rent

the number of occupants and the number of households;
whether an HMO, additional or selective licence applies, with licence numbers if you have them;
whether the property is furnished, part furnished or unfurnished;
the rent and how often it is paid;
whether the rent includes any utilities, and which.

Documents to upload

For each property, within 28 days of making the entry (in the draft regulations, regulation 6(2), and reported by the NRLA; not yet in official guidance):

the latest gas safety record (CP12) and its issue date, if the property has gas;
the EICR (or the EIC if there is no EICR yet) and its expiry date;
the latest EPC and any MEES exemption, or, if the EPC has lapsed, the start date of the current tenancy.

If the EPC rating is below the minimum, the service asks whether a registered MEES exemption applies and which type. Each document has its own guide: gas safety, EICR and EPC.

Get it together before your window opens

Most of the property and tenancy details are already in your tenancy files. The documents take longer. A certificate that expires before your deadline needs renewing first, so start with the ones that run out soonest.

Scan each certificate as a PDF before you start. Keep the issue date or expiry date to hand, because the service asks for it as well as the file.

The rentready registration pack

After a check, rentready builds a registration pack: every question for you and for each property, in the service's own words. Answers come from your list. Each gap is marked GATHER, with the spreadsheet column to add. Each certificate gets a file name to scan it as, and a state: ready, renew soon, or renew before you upload. A property is ready to register only when every answer and file is in hand. You can print the pack or save it for your own agent.

Check your properties free Runs in your browser. Only the postcode leaves it, to find the region.

The two 28-day rules

Upload within 28 days, or the entry goes inactive. You can make a property's entry before you have the tenancy and safety details (occupiers, licences, gas safety record, EICR, EPC, rent), but they must be added within 28 days of making the entry (draft regulation 6(2)). If they are not, the entry becomes inactive (draft regulation 11(2)(a)). An inactive entry is the same as no entry: letting the property risks a penalty of up to £7,000, and the court cannot make a possession order except on Ground 7A or Ground 14 (section 90).
Update within 28 days of any change. When information or a document in the entry goes out of date, for example when the annual gas safety check replaces last year's record, or a new EICR replaces the old one, the entry must be updated within 28 days of the day it went out of date (draft regulation 9(4)). For gas, that is every year.

Both rules are in the draft Private Rented Sector Database Regulations 2026, which Parliament has not yet approved; the official guidance does not mention them yet.

Questions

Do I need a GOV.UK One Login?

Yes. You start the entry yourself with GOV.UK One Login.

When do I upload the certificates?

Within 28 days of making the entry for the property, under the draft regulations. The NRLA reports the same, but it is not yet in official guidance.

What if my EPC has expired?

Upload the latest EPC and give the start date of the current tenancy.

What if the property has no gas?

There is no gas safety record to upload. The record is only needed if the property has gas.

Related guides

Sources

Not legal advice. Check gov.uk before relying on this. Last checked 28 Oct 2026.