Landlord database (PRS Database) deadlines by region

Written by GenZAgents, reviewed 28 October 2026. Sources below.

Your deadline to register depends on the region the property is in. Properties in the West Midlands must be registered by 14 March 2027. The last region, the South West, has until 14 November 2027. Everyone can register from 15 December 2026, whatever their region.

Region	Requirement starts	Deadline (midnight)
West Midlands	15 Dec 2026	14 Mar 2027
East of England	15 Jan 2027	14 Apr 2027
East Midlands	15 Feb 2027	14 May 2027
South East	15 Mar 2027	14 Jun 2027
Yorkshire and Humber	15 Apr 2027	14 Jul 2027
North West	15 May 2027	14 Aug 2027
North East	15 Jun 2027	14 Sep 2027
London	15 Jul 2027	14 Oct 2027
South West	15 Aug 2027	14 Nov 2027

Each deadline runs to midnight on the date shown. Source: the draft Private Rented Sector Database Regulations 2026 (legislation.gov.uk), laid before Parliament on 9 September 2026 and not yet approved. The House of Lords Secondary Legislation Scrutiny Committee drew them to the special attention of the House (13th report, 22 October 2026), and a Commons Delegated Legislation Committee and the Lords Grand Committee debated them on 28 October 2026; both Houses still have to approve them (Parliament record, checked 28 October 2026), as summarised by the NRLA and HCR Law; the same dates appear in the official guidance.

How the windows work

Each region's requirement starts on the 15th of a month. The deadline is three months later, on the 14th. The official guidance says that after the deadline, councils in that region can start enforcement.

Registration opens for all of England on 15 December 2026. You do not have to wait for your region's start date. Gov.uk says all landlords actively letting property will need to have registered by 14 November 2027 (gov.uk news, 9 September 2026).

Which region is my property in?

It goes by the property's address, not yours. The official guidance gives the example of a London resident with a Birmingham property, who must meet the West Midlands deadline. rentready finds the region from the property's postcode.

The service covers England only. Wales and Scotland are out of scope.

Properties in more than one region

Each property works to its own region's deadline. A landlord with a flat in the East Midlands and a house in the South West has two deadlines: 14 May 2027 and 14 November 2027.

You can register both at once, from 15 December 2026; the official guidance says you can register properties across several regions at the same time. Renewal is every 12 months from your first entry, and properties added later take the same renewal date (in the draft regulations, regulation 10, and reported by the NRLA; not yet in official guidance). Later properties pay pro rata for their first year (the official guidance says the fee is pro-rated during the rollout; how it works for later properties is reported by the NRLA).

Plan backwards from the deadline

A certificate that runs out before your deadline needs renewing first. Work out three dates for each property: the gas safety record (annual), the EICR (at least every five years, sooner if the report says so) and the EPC (ten-yearly). Compare each with your deadline.

Here is an example. A West Midlands property has a gas safety record issued on 1 February 2026. It expires on 1 February 2027, before the 14 March 2027 deadline. So the next gas check needs booking before 1 February 2027.

rentready does this for every property you add. It also gives you a calendar file (.ics) with the day your window opens, your deadline and every certificate expiry, each with reminders 60 and 14 days before.

Check your properties free Runs in your browser. Only the postcode leaves it, to find the region.

North East: register by 14 September 2027

The requirement for the North East starts on 15 June 2027 and the deadline is 14 September 2027. The North East covers Newcastle upon Tyne, Sunderland, Middlesbrough, Durham, Gateshead and Darlington.

Councils in the North East and their licensing schemes

The North East has 12 local councils that act as the local housing authority (ONS, May 2026). The registration service asks whether each property needs an HMO, additional or selective licence, and for the licence numbers (draft Schedule 3, paragraph 10), so check your council first. Mandatory HMO licensing applies everywhere; these schemes are on top.

On 28 October 2026 we found 4 councils in the North East with selective licensing and 1 with additional HMO licensing, in force or designated to start.

County Durham

Selective licensing (in force): Parts: 103 designated areas (LSOAs) across the county, until 31 March 2027. Council page

Middlesbrough

Selective licensing (in force): Parts: the Newport area. Council page

Newcastle upon Tyne

Selective licensing (in force): Parts: Cowgate, West End Terraces, Howdene Road/Howlett Hall Road area (Benwell), Lemington, Denton Court, Columbia Grange (2025 scheme); Byker and Greater High Cross (2026 scheme). Council page
Additional HMO licensing (in force): Whole city. Council page

Northumberland

Selective licensing (in force): Parts: Croft ward area of Blyth, until 13 October 2029. Council page

No selective or additional scheme found on the council's own website: Darlington, Hartlepool, North Tyneside, Redcar and Cleveland and South Tyneside. That is not a guarantee: a council can start a scheme at any time, so check before you let.

Not verified: we could not confirm the schemes for Gateshead, Middlesbrough, Stockton-on-Tees and Sunderland from the council's own website, so we list nothing for them here. Check with the council.

South West: register by 14 November 2027

The requirement for the South West starts on 15 August 2027 and the deadline is 14 November 2027. The South West covers Bristol, Plymouth, Exeter, Bath, Bournemouth, Swindon, Gloucester, Cheltenham and Truro.

Councils in the South West and their licensing schemes

The South West has 27 local councils that act as the local housing authority (ONS, May 2026). The registration service asks whether each property needs an HMO, additional or selective licence, and for the licence numbers (draft Schedule 3, paragraph 10), so check your council first. Mandatory HMO licensing applies everywhere; these schemes are on top.

On 28 October 2026 we found 1 council in the South West with selective licensing and 2 with additional HMO licensing, in force or designated to start.

Bristol

Selective licensing (in force): Parts: Bishopston and Ashley Down, Cotham, Easton wards (from 6 Aug 2024); Bedminster and Brislington West wards (from 6 Apr 2022). Council page
Additional HMO licensing (in force): Whole city. Council page

Gloucester

Additional HMO licensing (in force): Whole city. Council page

No selective or additional scheme found on the council's own website: Bath and North East Somerset, Bournemouth, Christchurch and Poole, Cheltenham, Cornwall, Cotswold, Dorset, East Devon, Exeter, Forest of Dean, Isles of Scilly, Mid Devon, North Devon, North Somerset, Plymouth, Somerset, South Gloucestershire, South Hams, Stroud, Swindon, Teignbridge, Tewkesbury, Torbay, Torridge, West Devon and Wiltshire. That is not a guarantee: a council can start a scheme at any time, so check before you let.

Questions

When is the first landlord database deadline?

14 March 2027, for properties in the West Midlands. The requirement there starts on 15 December 2026.

When is the London deadline?

14 October 2027. The requirement in London starts on 15 July 2027.

Can I register before my region's start date?

Yes. Registration opens for all of England on 15 December 2026, and the official guidance says you can register early.

Does the deadline follow my home address or the property?

The property. The official guidance says deadlines depend on where the property is, not where the landlord lives.

Related guides

Sources

Not legal advice. Check gov.uk before relying on this. Last checked 28 Oct 2026.